Expense Approval Queue

Expense approval is one of the most time-consuming admin tasks in the current paper/Word-based workflows. A unified queue with all context in one place lets Org Admins clear backlogs efficiently and consistently, which directly reduces the reimbursement turnaround time that volunteers experience. Faster, more transparent approval improves volunteer retention - peer mentors are unpaid and reimbursement delays erode goodwill. From a compliance standpoint, a single auditable approval surface produces the trail needed for Bufdir reporting and internal audit, replacing the fragmented manual attestation processes the organizations described as painful.

Implemented as a Next.js admin page backed by REST endpoints that list, filter, and transition expense records. Filters include status, submitter, expense type, organization unit, and date range. Each row deep-links to the underlying activity and to attached receipts served from object storage. State transitions (pending → approved/rejected) write to the expenses table and emit notifications back to the submitter via the existing notifications module. Approval actions are logged in audit_logs with actor, timestamp, and prior/new state. The queue must respect tenant isolation and only show expenses for organizations the admin scope covers.